--------------------------------------------------------------------------------------------Office Secretary

The UNDP and UNCDF supported "Enhancing Access to Financial Service Project" is looking for experienced and qualified Nepalese Citizens for the following positions:

Post Title: Office Secretary
Duty Station: Kathmandu
Duration: Initially one year/renewable
Level: SU-4


DUTY AND RESPONSIBILITIES:

Under the guidance of Project Manager (PM), Residential Chief Technical Advisor (RCTA) and supervision of Procurement, Operations and Finance Specialist, the Office Secretary will be responsible for the following:

• Provide clerical support to PM, RCTA and other project staff, compose documents, work with excel, data entry, format and proof materials, set appointments and prepare for meetings.
• Act as receptionist, answer written and verbal inquiries/ requests about the project, receive telephone and personal calls and routine them to proper employees. Take messages and provide to appropriate employee.
• Receive and distribute incoming and outgoing mail. Compose and send routine acknowledgments or selects simple form letters in response to routine inquiries. Types, files and proofreads documents according to project needs.
• Maintains employee files and records, including timesheets and leave reports. Orders office supplies, set up and maintain simple files, assist in preparing and administering office accounts and records; enter, update, and retrieve information stored in files and databases.
• Schedule and coordinate meetings and appointments. Maintain office calendar. Make travel arrangements following specific instructions and keeps travel itinerary.
• Maintain inventory of office supplies and replenishes stock when necessary by completing requisitions. Order equipment repairs and services upon instruction.
• Gather material, obtain documents and background information for reports and other purposes in accordance with specific instructions. Ensure confidentiality of information.
• Perform all duties assigned by the project management.


QUALIFICATION AND EXPERIENCE:

• Intermediate level education in any discipline with hands-on experience with UN or similar development project or reputed private organization for at least 3 years on secretarial services.
• Possess a good exposure to public relation and project administration.
• Must have excellent skills in computers (Windows, Words, Excel and Power-Point).
• Must have good command of English and Nepali language both written and spoken.


Applications should be submitted no later than 23 March 2009 by email, to: hrmu2.np@undp.org or in a sealed envelope to:

UNDP Operations Department
(Ref: UNCDF/UNDP -RC),
UN House, Pulchowk,
P.O. Box 107,
Kathmandu, Nepal

(Only Applicants who are short-listed will be contacted)

Applicants must submit the updated standard UN Personal History Form available at the UNDP webpage http://www.undp.org.np/vacancy


Work experience and/or academic knowledge in relation to gender and social exclusion will be an added advantage.

Women, Dalits, Janajatis, Madhesis, people with disabilities, and other minorities are especially encouraged to apply.

Note: Published in the Kantipur Daily Newspaper
Date: 03/03/2009
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