Post Title: Procurement, Operation and Finance Specialist (NPPP- 2)

The UNDP and UNCDF supported "Enhancing Access to Financial Service Project" is looking for experienced and qualified Nepalese Citizens for the following positions:

Post Title: Procurement, Operation and Finance Specialist (NPPP- 2)
Number of Position: One
Duty Station: Kathmandu, with frequent travels in the districts throughout Nepal
Duration: Initially one year/renewable


DUTIES AND RESPONSIBILITIES:

Under overall guidance and direct supervision of the Project Manager and Resident Chief Technical Advisor, the Procurement, Operations and Finance Specialist will be in charge to provide proactive quality and timely professional services for operational support to the clients (UNDP and UNCDF) in procurement of goods and services, overall operational management and finance management. The incumbent will have the following specific responsibilities:

Procurement:

• Implement procurement and contracting procedures including specifications design; identify modes of selection of suppliers, advertisements, review of offers, making recommendations of the best goods / services providers, etc.
• Maintain updated networks of suppliers, consultants, collect relevant information on best services/goods providers.
• Negotiate and implement service agreement with goods/services suppliers, including preparation of agreements, and assure delivery of goods and services as per signed agreements / contracts.
• Prepare analytical summaries and reporting on procurement and contracting.
Assure that goods/services satisfy corporate requirements and meet project requirements. Review of reports on service contract from the goods/services suppliers.
Assist in issuance of powers of attorney for goods receipts, due recording of transactions with inventory system.

Operations:

• Keep up-to-date on UNDP and UNCDF human resources policies and procedures and support the implementation of strategic
human resource policies.
. Provide information and advice on the implementation of personnel rules, regulations and procedures including UNDP Personnel Manual, Staff Rules and Regulations, and UNDP and other relevant circulars.
• Oversee personnel administration by ensuring that personnel contracts and related documentations are prepared according to the Personnel Rules/Regulations and ensure procedures are strictly adhered to.
• Review reports, documentation and analysis of personnel-related matters such as staffing, organization charts, contacts and conditions of service as well as issue recommendations for decision-making.
• Identify needs of the Office and projects in the area of human resource management paying specific attention to new policies, initiatives and procedures.
• Provide human resources management services for short/long term project personnel recruited by the project management and
required staffing information for the annual and other required updating.

Finance:

• Provide effective and responsive timely/quality financial services, including bank payments and cash operations.
• Implement non-cash payment mechanisms, giving priority attention to payments via bank; assures strict control over office cash resources, participates in daily cash check ups, maintains cash-books and cash ledgers.
• Maintain contacts with Tax administration on the issue of VAT and assures timely submission of documents for VAT refunding.
• Prepare breakdowns of the receipts; establish and clear advances; search for documents and vouchers as well as supporting documentation attached to payments.
• Provide consultations on a variety of finance related issues to the projects, office staff and project.


QUALIFICATIONS, EXPERIENCE AND REQUIRED SKILL:

• Master degree in finance, business administration or economics, finance or related social field
• At least 5 years of progressive experience in the area of legal services, operational support, procurement, personnel or finance (preferably within international environment).
• Experience in preparation of contracts and accompanying documents (i.e. terms of reference).
• Knowledge of the Nepalese and international laws and local commercial / Human Resources / finance procedures (experience working with Technical Assistance projects will be an asset).
• Ability to work in a team and under pressure and meet deadlines.
• Excellent knowledge of English and computer skills.


Applications should be submitted no later than 1 February 2009 by email, to: hrmu2.np@undp.org or in a sealed envelope to:

UNDP Operations Department
(Ref: UNCDF/UNDP -RC),
UN House, Pulchowk,
P.O. Box 107,
Kathmandu, Nepal

(Only Applicants who are short-listed will be contacted)

Applicants must submit the updated standard UN Personal History Form available at the UNDP webpage http://www.undp.org.np/vacancy

Work experience and/or academic knowledge in relation to gender and social exclusion will be an added advantage.

Women, Dalits, Janajatis, Madhesis, people with disabilities, and other minorities are especially encouraged to apply.

Note: Published in the Kantipur Daily Newspaper
Date: 13/01/2009