=========================================================================
Date of First Publication: 3 December 2008
Post Title: Premise Management Associate - SB3 - Peg III
Contract Type: Service Contract
Duration: One year, initially (renewable)

The Support to Participatory Constitution Building in Nepal/UNDP is looking for experienced and qualified Nepalese citizens for the following positions with substantive experience, in order to support the Constitution Building Resource Centre operations.

RESPONSIBILITIES

Under the direct supervision of the National Manager of the Resource Centre, the incumbent is responsible for supervising and coordinating all tasks related to the office space management of the Resource Centre. The specific duties include the following:


• Oversee the entire premises of the Resource Centre and ensure its best physical conditions.

• Oversee the work of internal and external cleaners, plumbers, electrician's review of keeping the office neat and clean at all times and reports to the National Manager on daily basis.

• Ensure appropriate security arrangement of the office premises 24 hours, supervise messengers.

• Maintain a small inventory of the cleaning and electric supplies and arrange replacement as and when necessary, arrange for minor maintenance and repair of the building, partitions, hinges, knobs, door locks, and desk locks, etc. in close coordination with Admin and Finance Officer.

• Assign duties to messengers for the clearance of the mailboxes, and pigeon-holes.

• Keep updated expenditure record relevant to the management of the premises including office rent, phone, electricity, water consumption and submit the bills to the Admin and Finance Officer for processing the payment.

• Liaise with service providers including air-conditioner maintenance contractor, PABX contractor to keep the office equipment in good running conditions at all times, draft essential memos and letters related to the job.

• Act as a-focal point to contact the building owners for lease related matters, assist to arrange, relocate, and/or to move the office furniture and equipment of the project as per the need of the staff, undertake any other tasks as directed by the supervisor.


QUALIFICATIONS REQUIREMENT


• Bachelor's degree in Business Administration, or any other relevant discipline.

• At least 5 years of experience in administrative, financial and logistic tasks.

• Past experience in doing similar work in UNDP or any international agency would be an advantage, good planning and coordination skills to undertake a wide variety of activities at any given time.

• Ability to carry out multiple tasks in an efficient and economic manner, often under pressure, familiarity with building management activities, good communications skills in Nepali and English.

• Good computer skills, especially knowledge of Microsoft Word, Excel, and PowerPoint, ability to work in a multi-cultural team environment.


ANNUAL GROSS REMUNERATION: Rs. 830,353 approximately.


For detailed Job Description of the position, please visit the following UNDP website: http://www.undp.org.np/vacancy


Applications should be submitted no later than 23 December 2008 by email, to: hrmu1.np@undp.org or in a sealed envelope to:

UNDP Operations Department
(Ref: SPCB/UNDP),
UN House,
Pulchowk,
P.O. Box 107,
Kathmandu, Nepal

(Only Applicants who are short-listed will be contacted)

Applicants must submit the updated standard UN Personal History Form available from the UN House Reception or the UNDP webpage http://www.undp.org.np/vacancy


Work experience and/or academic knowledge in relation to gender and social exclusion will be an added advantage.

Women, Dalits, Janajatis, Madhesis, people with disabilities, and other minorities are especially encouraged to apply.

UNDP has a policy to have a gender balance in its staff at all levels by 2010.


UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process. If you have any questions as to vacancy announcements you may have received, please refer to our website. UNDP is currently aware of fictitious vacancy announcements that are being circulated through the internet, the purpose of which is to get people to register for training and send in a fee. If you believe that you have received such a notice, please forward it, and any other related information you have received, to scamalert@undp.org. Since logos, emblems, names and addresses can be easily copied or reproduced, you are advised to take particular care in applying for vacancies, including undertaking all appropriate measures to protect against the unauthorized use of any personal information you may have provided as a result of the scam..